Included with letter was the following:
May 15, 2014
Following are general guidelines for planning activities for members, especially children, youth, and young single adults. Additional guidelines and policies are found in chapter 13, “Activities,” of Handbook 2: Administering the Church and at safety.lds.org.
1. Care should be taken to protect the physical, emotional, and spiritual safety of those participating. All conduct and interactions should abide by Church standards and exemplify Christlike behavior. Leaders are encouraged to communicate these expectations to parents and participants and to counsel together on how to address concerns that may arise with inappropriate behavior.
2. Plan activities that are safe and have minimal risk of injury or illness. Some activities, such as white-water rafting or rock climbing, should not be undertaken unless led by trained or certified guides, or in conjunction with BSA-sponsored camps or High Adventure bases.
3. Activities should be appropriate for the participants’ ages, ability, and maturity. Leaders and youth should have fitness levels appropriate for the activity, and individual medical risk factors should be carefully considered. Before holding an activity, instruct all participants in safety practices unique to the activity. Observe safety precautions at all times during the activity. Know and abide by all laws and safety guidelines pertaining to the activity or property.
4. Be prepared for emergencies that may occur. Know in advance how to contact law enforcement and emergency services. Stake and ward leadership who plan, conduct, and supervise activities should be knowledgeable about Church Activity Medical Assistance (CAMA) and personal liability insurance guidelines. For more details, see Handbook 2 (13.6.9) or visit www.dmba.com/churchactivity.
5. Use the Parental or Guardian Permission and Medical Release form (33810) and the Activity Plan form (33809) for all out-of-area and overnight travel. These forms help parents make an informed decision about their youth’s participation in an activity as well as provide valuable information about allergies, pre-existing medical conditions, and medications. Forms are available at safety.lds.org and through Church Distribution Services.
6. Activities normally should not require long-distance travel. However, in the case of approved
long-distance travel, use safe and reliable commercial transportation whenever feasible. Be
sure to verify that commercial transportation providers are licensed to operate and are protected by liability insurance. Travel practices and guidelines should be consistent among units in the same coordinating council. For more details, see Handbook 2 (13.6.24).7.
7. When using private passenger vehicles, instruct drivers to obey all laws, to not drive if they are drowsy, and to make sure their vehicle is in safe operating condition and that each person in the vehicle properly uses a seat belt. Each driver should be a licensed, responsible adult leader. All vehicles and drivers should be covered by reasonable amounts of insurance.
8. At least two adult supervisors should be present at every activity. For overnight activities involving young women, Melchizedek Priesthood brethren should also be present. The number of adult supervisors will vary depending on the type of activity and the maturity and number of participants.
9. Notify the bishop and stake president promptly if an accident, illness, or injury occurs on Church property or during a Church-sponsored activity. If the accident involves a fatality or overnight hospital stay, immediately notify the Risk Management Division at Church headquarters (telephone 1-801-240-4049 or 1-800-453-3860, extension 2-4049).
Guidelines for Scouting Activities
Scouting functions as part of the Church’s activity program for boys and young men. As such, all adult leaders who participate in Scouting activities should be registered with and have completed Youth Protection Training from the Boy Scouts of America (BSA) or Scouts Canada through their local councils.
For more information, see section 8.9 (“Safety”) in the Scouting Handbook at scouting.lds.org. Safety training is also available to Scouting leaders through local Scouting roundtables and other Scout-sponsored meetings.