By Community Submission
Mar 02, 2017

Varsity Scout Leaders Day Book Day 18: Trip Safety & Insurance

day-18TASK: Learn about the Tour and Activity Planning process and Insurance

Be alert to safety issues when you participate in, travel, and execute Varsity Scouting and Teachers Quorum activities. What do you have in place that allows you to review and consider the safest approach to your activities? When should you and your committee prepare such planning?

tour and activity plan

Click here for fillable form

“The tour and activity plan is a planning tool for best practices to be prepared for safe and fun adventure. Completing the plan may not address all possible challenges, but it can help ensure that appropriate planning has been conducted, that qualified and trained leadership is in place, and that the right equipment is available for the adventure. In addition, the plan helps to organize safe and appropriate transportation to and from an event, and defines driver qualifications and minimum limits of insurance coverage for drivers and vehicles used to transport participants.” (Tour Plans Frequently Asked Question.)

Members of your committee (Program Advisors) should be knowledgeable about the tour and activity planning tool. When they are working with a young man on calendared events, they should know how to complete and when to file tour and activity plan.

You can watch this interactive video about how to complete the tour and activity plan. Watch video now. ((Download video

Another form that leaders should have with them during activities and trip is the Annual Health and Medical Record . (Each person in the group needs a copy.) 


Consider the possibility that an accident could occur involving your unit. Take proper steps in advance, not only to eliminate potential hazards but to fully protect yourself and others responsible for the outing. An adequate emergency fund will cover minor emergencies. A review of Scouting Safety Begins With Leadership, No. 19-201, will prepare you for the potential hazards faced during outdoor activities.

Comprehensive General Liability Insurance Coverage: It provides primary general liability coverage for registered volunteer Scouters with respect to claims arising out of an official Scouting activity, which is defined in the insurance policy as consistent with the values, Charter and Bylaws, Rules and Regulations, the operations manuals, and applicable literature of the Boy Scouts of America. This coverage responds to allegations of negligent actions by third parties that result in personal injury or property damage claims that are made and provides protection for Scouting units and chartered organizations. To get full details click here.

Automobile Liability Insurance: All vehicles whether owned or not MUST be covered by a liability insurance policy. The amount of this coverage must meet or exceed the insurance requirement of the state in which the vehicle is licensed.

Accident and Sickness Coverage: For LDS units, this is secondary insurance. Stake and ward leaders who plan, conduct, and supervise activities should be knowledgeable about Church Activity Medical Assistance (CAMA) and personal liability insurance guidelines. For more details, see Handbook 2, 13.6.9, or visit


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