Crew Committee Challenge Part 3
The Crew Committee Challenge offers bishops and committee members a course that moves from one subject to another as listed below; this section is about the ward’s partnership with BSA and Venturing.
- Aims and Methods of Scouting and Venturing
- The Chartered Organization
- Crew Leadership
- Crew Committee Organization and Responsibilities
- Selecting and Retaining Adult Leaders
In our last part of Venturing Leader Specific Training we covered the how the ward supports the crew. This post is all about crew leadership leadership positions and how to get organized.
Looking at the crew leadership, think support. That is what the adults do. In order to support the crew, we need to know its structure and where the committee fits in.
Looking at the crew organization chart you will notice the crew committee has significantly more direct contact with the youth than might be seen in a typical Scouting unit committee. The crew committee could be this large, but is often much smaller, functioning well with a few as three members.
Among the advisors and committee, the idea really is to match youth positions with adults. But remember Priest-aged youth can and should take a much greater responsibility for many of the functions performed by the committees of the Ward’s team, troop and packs, i.e., outdoor/activities, membership, and advancement.
In many wards, the Bishop chooses to be committee chair in others it may be the Young Men president, but whether it is the Bishop or someone else, the committee works closely with him as president of the Priest quorum.
This more simple chart may offer a better visual organization:
The crew Advisor and associate Advisors coach the youth to take on the training function for the youth officers, and the committee chair and Advisor manage the training function for adults supporting the crew. Committee members are expected to assume a coaching role for the crew treasurer and secretary and the consultant role is entirely unique to Venturing.
This table offers a side by side comparison of duties:
Youth Leaders Adult Leaders
The key youth leader and is often the Bishops 1st Assistant. Works closely with the Advisor and leadership team to plan program and preside at crew and crew officers’ meetings. Represents crews’ members through the council, district or stake Venturing officer association.
|Advisor Supports the president and serves as program advisor to the committee. Directly guides and trains youth. Conducts the annual crew officers’ seminar. Upholds the standards, policies, guidelines, and requirements of the church and the BSA. Seeks to cultivate within the members of a crew a capacity to enjoy life—to have fun through Venturing.|
|Administrative Vice President
Responsible for membership and recognition. Leads the recruiting effort for new crew members with the Ward mission leader. Recognizes achievements by individual crew members. Assumes the responsibility of the crew president in his or her absence
|Associate Advisor for Administration Takes over for the Advisor in his absence. Supports the youth administrative vice president and assists with the crew’s recruitment and recognition efforts. Sees that every youth has a smooth transition into the crew. Helps plan and conduct induction and recognition ceremonies. Provides required two-deep leadership.|
|Program Vice President
Surveys members about their interests to help plan program activities. Arranges the program planning process, schedules activities, and maintains the crew calendar. Provides support and accountability for the activity chairs.
|Associate Advisor for Program Takes over for the Advisor in his absence. Supports the youth program vice president to help determine the interest of members, plan the year’s program, and ensure that the crew calendar is maintained. Advises youth leadership in the annual crew program planning conference and approves the plan. Provides required two-deep leadership.|
Serves as the communications officer. Maintains crew membership and attendance records, coordinates publicity, takes meeting minutes, and handles correspondence. He is often the quorum secretary.
|Committee Secretary Keeps minutes of crew committee meetings. Keeps Crew Record Book. Advises youth secretary and helps with charter application and crew Program Capability Inventory (PCI). May also be charged with overseeing crew membership and registration. Is often the Ward’s Young Men secretary|
Serves as the financial officer. Maintains financial records, monitors the crew budget, and collects and disburses crew funds through the Ward finance clerk.
|Committee Treasurer Advises youth leadership in a sound crew budget plan. Keeps crew financial record book and is responsible for crew bank account. Guides the crew in conducting council and church approved money-earning projects for equipment and super activities. They should follow the budget allowance guidelines in Handbook 2 to fund Scouting (see 8.13.7, 11.8.7, 13.2.8, 13.2.9, 13.5, 13.6.8 and 2015 LDS Scouting Handbook 8.15). Supervises program and superactivity savings plans.|
Appointed by the crew president to chair a crew activity or project. Each chair serves through completion of his or her appointed task and is then reappointed to chair or assigned to work on upcoming crew activities.
|Consultant Provides expertise to the crew’s program and assists in planning activities.|
|Committee Chair Ensures that all committee positions are filled, presides at regular monthly meetings of committee, and supervises committee operations. Completes and maintains the crew’s Program Capability Inventory (PCI). Through otherSecures equipment, facilities, and program resources. Seeks needed help from unit commissioner, district committee, and other Scouting units. Sees that the charter application is completed and turned in to council office before the expiration month. Supports the policies of the BSA.|
|Chartered Organization Representative The direct contact between the crew and the Wards as chartered organization, and the Ward and our Utah National Parks Council. Responsible for recruiting the crew committee, Advisor, and associate Advisors. The organization’s contact with the district committee and the local council. If the chartered organization has more than one Scouting unit, one representative serves them all.|
Not every ward has enough Priests to fill all the youth positions. It is easy to combine the two vice presidents and the secretary and treasurer. When you do you may not need as many adults, certainly don’t have more adults than youth.
The role of consultants, which is unique to Venturing, provides expertise to the crew’s program and assists in planning activities. Consultants are recruited by the committee based on the interests of the priest quorum members. Program planning and the roles of the committee in developing the Program Capability Inventory (PCI) is discussed in Advisor training in this blog post: Annual Program Planning
Keep in mind that Venturers are older and are able to take on greater responsibility for the planning, organization, management, and leadership of their programs. More importantly, though, Venturers want the responsibility for their activities and programs.
Leadership in the Venturing program falls on the youth members. You will notice that adults in the Venturing program are not referred to as leaders, but as Advisors. Adults in the Venturing program are there to coach and mentor the youth so they will grow in their leadership roles.
Take a moment to reflect on this second session of training and comment in the section below