By Darryl Alder
Mar 11, 2016

Your Ward, the Chartered Organization

Crew Committee Challenge Part 2 

venturing men in uniformThe Crew Committee Challenge offers bishops and committee members a course that moves from one subject to another as listed below; this section is about the ward’s partnership with BSA and Venturing.

  1. Aims and Methods of Scouting and Venturing
  2. The Chartered Organization
  3. Crew Leadership
  4. Crew Committee Organization and Responsibilities
  5. Selecting and Retaining Adult Leaders

The Chartered Organization

The purpose of this post is to:

  • Describe the relationship between the ward as the chartering BSA organization and the crew
  • Summarize the crew’s responsibilities to the ward as chartered organization
  • Explain the chartered organization representative’s role and responsibilities.

Charter PresentationThe Boy Scouts of America grants an annual charter to a community organization such as a business, service organization, school, labor group, or religious institution like your ward to operate a Venturing crew. BSA refers to all such organization as chartered partners. BSA’s first chartered partner was the LDS Church; that was in 1913.

In general, a chartered organization is responsible for selecting leadership, providing a meeting place, and promoting a good program. Of course, each of those are adapted for wards as explained in the LDS Scouting Handbook. For example, 4.1 states: “The bishop provides general direction for Scouting in the ward and ensures that it is properly organized and functioning as outlined in this publication and in Handbook 2, 8.13.4 and 11.5.3. He is registered with the BSA and serves as the executive officer for Scouting units chartered by the ward.” As such he will select the crew’s leadership. The meeting house will be the crew’s home and ward resources can be harnessed with the crew committee to make a good program.

The program, adult team, and membership of the crew are determined by the ward both within the LDS Scouting Handbook 8.1–22 and framework of the policies and standards of the BSA, such as two-deep leadership, required youth protection training and background checks, etc.

The crew committee works on behalf of the ward to ensure the crew operates within the organization’s and the BSA’s policies. Since the crew is also the priests quorum, the Bishop will find the committee a helpful part of his mutual program.

Chartered Organization Relationship

What the crew might expect from the ward What the ward should expect from the crew
  • Provides the ward house as a safe meeting place
  • Provides a storage area for crew equipment as they collect it.
  • Assists with calling adult leaders and committee members
  • Help in recruiting youth who may not be LDS
  • Includes the crew in the life of the ward (flag ceremonies, fundraising, service projects, newsletters, website, etc.)
  • Ensures the crew conducts its program according to the policies and regulations of the church and the BSA
  • Assists with crew charter renewal
  • Responsible operation of the crew according to BSA policies and regulations
  • Conscientious and courteous use of the meeting house and other church facilities
  • Participation in appropriate chartered organization activities (service, social, etc.)
  • Behavior and programs consistent with the Church’s goals and ideals
  • Activities that show the in a positive light
  • Invitations to participate in the crew’s activities

Chartered Organization Representative

Chartered Organization RepresenatativeThe chartered organization representative (COR) is usually a member of the bishopric. He serves as liaison between the crew and the ward, and the ward and the BSA local district and council. In addition, the chartered organization representative:

  • Functions as head of the “Scouting department” in the ward
  • Is a member of the crew, team, troop and pack Key 3.
  • Helps to secures a crew committee of parents and other adults in the ward
  • Encourages training and participation in relevant activities
  • Maintains a close relationship with the crew committee chair, who in many wards is the bishop
  • Helps get other adult leaders called to serve
  • Assists with crew’s annual  charter renewal
  • Encourages service to the ward and its neighborhood
  • Serves as a voting member of the BSA local council

His primary responsibility is to get the crew committee established and to help the bishop recruit/call an advisor and associate advisor. The COR sees to it that all adults involved serve the best interests of the Church and the BSA. He becomes a member of the BSA district and council, representing the ward and its Scouting units (pack, team, troop); one representative serves them all.

The Crew Key 3

venturing-district-awards-2009-02The unit Key 3 is a fairly new concept to the BSA and is a critical component to the success of the crew. The crew Key 3 consists of the crew committee chair, the advisor, and the chartered organization representative. The unit commissioner, who is usually a member of the stake Young Men presidency, serves as an advisor to the Key 3.

This group usually meets once a month to discuss the crew, its challenges, coming events, and progress toward completing their action plan and Journey to Excellence goals just like any other Scouting Key 3. It is a time for the Key 3 to learn how to spot early warning signs and work together toward continued crew success to support the crew’s youth and young adult leaders. The unit commissioner meets with them to support their efforts, to help with problem solving, and to keep the crew moving in sync with the stake, district and council calendars when applicable.

Summary

When the relationship between the chartered organization and the crew is strong and the crew is involved in the life of the organization, the crew is nearly always successful in providing quality programs, recruiting and retaining members, and making a difference in the life of the chartered organization and the families involved. The crew committee is instrumental in fostering that relationship.

Resource: The Chartered Organization Representative, No. 33118

Take a moment to reflect on this session of training and comment in the section below.

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