By Utah National Parks Council
Mar 21, 2014

How to Submit a Tour Plan

Sat­ur­day, April 1st, 2017, the Tour and Activ­i­ty Plan was dis­con­tin­ued. As part of the announce­ment, BSA stat­ed: The Scout­ing pro­gram, as con­tained in our hand­books and lit­er­a­ture, inher­ent­ly inte­grates safe­ty con­sid­er­a­tions. How­ev­er, no pol­i­cy or pro­ce­dure will replace the review and vig­i­lance of trust­ed adults and lead­ers at the point of pro­gram exe­cu­tion.”  Get details here 

When engaging in activities outside the council boundaries or activities unsupervised by the district or council, Scout leaders should submit a Tour Plan. This article will describe the sort of situations a Tour Plan may be needed and how to submit the new form.

SCOUTING LEADERS MUST USE GOOD JUDGMENT AND PRUDENCE WHEN CONDUCTING ANY SCOUTING ACTIVITY

The Tour Plan helps Unit Leaders to effectively evaluate their preparedness for upcoming activities. Effective March 1, 2011, the Tour Plan (form 680-014) replaces the Tour Permit (form 34426 and Online Tour Permit.)

What is a Tour Plan?

The Tour Plan is designed to reinforce the leadership requirements of basic safety in Scouting – specifically two-deep leadership, transportation, aquatics, rappelling, and youth protection. The Tour Plan is a four-page document that can be filled out electronically and then printed for recording purposes.

ScoutingSafety

When is a Tour Plan Required?

Units must complete a Tour Plan for every activity a unit undertakes and retain a permanent copy of this Tour Plan with their Chartered Organization for possible future reference.  If a problem arises, Tour Plans may be requested for additional information.

Certain activities require a Tour Plan to be submitted to the Utah National Parks Council for review and approval. Such plans must be submitted a minimum of 21 days prior to the event. These situations include:

  1. Any activity which includes a trip of 500 miles or more or extends outside of the Utah National Parks Council boundaries.
  2. Any activity that is not conducted by the council or its districts and involves:
  • Aquatics
  • Climbing/Rappelling
  • Caving
  • Shooting Sports/Firearms
  • Orientation Flights
  • Motor vehicles as part of program (snowmobiles, boating, etc.)
  • Activities that involve “High Adventure” or “High Risk” or “Elevated Risk” (examples would include: back country trips and trips more than 45 minutes from medical assistance.)

How to Submit a Tour Plan:

Tour Plans (680-014) may be submitted in the following ways:

  1. Online at www.myscouting.org.

Watch this tutorial video on how to submit a Tour Plan online.

2.   If you can’t access it online, then fill out this Tour Plan form and bring it in person to any Utah National Parks Council Service Center or email the completed document to tourplans@utahscouts.org.

If you have further questions, check National Boy Scouts of America’s Q&A, or call Council Services at 801-437-6222.

Print Friendly, PDF & Email

5 thoughts on “How to Submit a Tour Plan

  1. Stephanie Gibson

    I am trying to fill out a tour permit for our Pack Activity today. Today, there is no link on scouting.org to get me to the Tour and Activity Plan site. It tells about the permit, but doesn’t provide the link to get to the form. It has been very frustrating to everyone in our pack to try to file tour permits online. The tour permit requirement should be more user friendly.

    Reply
    1. Melany GardnerMelany Gardner

      Stephanie, please call our council services office and we would be happy to help you find the link and walk you through the process on the National BSA site. Utah National Parks Council Services:(801)-437-6222

      Reply
  2. John Gailey

    I always go to http://www.myscouting.org to accomplish this. The most important step is to create an account there with your BSA membership ID. Doing so, the system will know which unit(s) you are associated with and what your position is. Based on this information, you will either see or not (depending on your position) the online Tour Plan link.

    Filling it out online is very quick and easy. Better yet, it will help you identify what specific training and preparation you need based on the type of activity you are going to do.

    Reply
  3. Derrick LarsenDerrick Larsen

    It is amazing how many of our Scout Leaders may not know about Tour Plans. These are essential to the safety of our young men, leaders, and to help with any future issues that may arise if there was an accident at the activity. Tour Plans should be a part of any Scout Training.

    Reply
  4. m88

    Helpful information. Lucky me I discovered your website by chance, and I am stunned
    why this coincidence did not happened in advance! I bookmarked it.

    Reply

Leave a Reply

Your email address will not be published. Required fields are marked *