Saturday, April 1st, 2017, the Tour and Activity Plan was discontinued. As part of the announcement, BSA stated: “The Scouting program, as contained in our handbooks and literature, inherently integrates safety considerations. However, no policy or procedure will replace the review and vigilance of trusted adults and leaders at the point of program execution.” Get details here
As I explained in Chapter 1, I’ve used the Dummies series to help me in all kinds of situations, so I’m trying it here for Scouters using Tour Plans. (Please, no disrespect meant from the title, this is just a primer for the neophyte.)
When is a Tour Plan Required?
First and foremost, the tour and activity plan lets the Chartered Organizations know what is going on in any activity and allows them to assess risk. This gives your unit’s Key 3 the final say on any activity.
Our Council Enterprise Risk Management Committee suggests that all units should complete a Tour Plan for every activity a unit undertakes; at least go through the steps to determine risk. If you end up concerned, submit it online.
Also you should retain a permanent copy of this Tour Plan with your Chartered Organization for possible future reference. If a problem arises, Tour Plans may be requested for additional information such as questions of liability and insurance; I have seen these be helpful in such cases.
When is a Tour Plan Required Online?
Certain activities require a Tour Plan to be submitted to the Utah National Parks Council for review and approval. Such plans must be submitted a minimum of 21 days prior to the event. These situations include:
- Any activity which includes a trip of 500 miles or more or extends outside of the Utah National Parks Council boundaries.
- Trips to Florida Sea Base, Northern Tier, Philmont Scout Ranch, Summit Bechtel Reserve (you will be asked to present a copy of your tour and activity plan upon arrival), national Scout jamboree, National Order of the Arrow Conference, or a regionally sponsored event;
- Any activity that is not conducted by the council or its districts and involves:
- Aquatics activities (swimming, boating, floating, scuba, etc.)
- Climbing and rappelling
- Orientation flights
- Shooting sports
- Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.)
In the next chapter, I’ll explain how to submit a Tour Plan. Chapter 3: How to Submit a Tour Plan
Author: Darryl Alder | Strategic Initiatives Director, Utah National Parks Council, BSA