Chapter 1 explained what a tour plan is and Chapter 2, when to use one and in Chapter 3 we described two ways to submit a tour plan. (NOTE: with the use of Dummies in the title, there is no disrespect meant, this is just a primer for the neophyte.)
Why Tour Plan Submissions Fail
There are some common issues that make tour and activity plans defective or require updates before the activity can validly take place. All around BSA, common deficiencies reported by councils include the following:
- There are no adult leaders registered with BSA.
- Two-deep leadership requirements are not met.
- Both male and female leadership for coed activities is not present (this is a BSA requirement that means for combined Mutual activities, where a tour permit is needed, YW leaders should be listed on the tour permit).
- Qualified (which means properly trained and certified) supervision is not identified for high-risk activities.
- Training is not completed for the planned program (ie. CPR, Wilderness First Aid).
- Youth Protection training is not current.
- Hazardous Weather training is not current.
- The itinerary is incomplete.
- The planned activities are unauthorized.
- The plan was submitted after the activity or with no lead time.
- There is incomplete or inadequate insurance information for the tour or flying plan
- There are not enough vehicles identified to safely transport the tour.
- Travel plans include excessive mileage or travel in a 24-hour period.
Travel and rest time is limited to a maximum of 10 hours in one 24-hour period, regardless of the number of drivers available. The intention is to include sleep and thorough rest breaks while traveling long distances.
Most of these problems could be taken care of if planning is done a month in advance and if leaders keep their training and certifications current.
Author: Darryl Alder | Strategic Initiatives Director, Utah National Parks Council, BSA
This article was based on a transcript from the embedded training video posted above